Important Dates

Advance Freight Receiving Dates:
Monday, February 3, 2025 - Friday, February 28, 2025
Pre-Order Discount Deadline
Friday, February 28, 2025
Direct Shipment Receiving begins:
Tuesday, March 4, 2025
Last Day for Direct Shipments
Wednesday, March 5, 2025
Deadline for Outbound Carriers to Check-In
8:00 PM, Wednesday, March 5, 2025
Exhibitor Move-In
Tuesday, March 4, 2025 
8am-4pm (Direct to show freight)
Wednesday, March 5, 2025
8am-2pm Hand carry boxes only, all freight must be delivered the previous day
Exhibit Hours
Wednesday, March 5, 2025
3pm-6pm
Exhibitor Move-Out
Wednesday, March 5, 2025
6pm-8pm
All exhibitors must be off show floor by 8pm.

  Event Information

Booth Information

Each 8' x 10' booth will be provided with:

  • 8' tall background drape
  • 3' tall side dividers
  • 1 - 6' skirted table
  • 1 - wastebasket
  • 2 - chairs
Show Colors: Black
Drape Color: Black
Booth Carpet: Hotel has existing carpet in ballroom.

  Shipping Information

Advance Shipments

TForce Freight
4600 Walgreen Road
Jacksonville, FL 32209

Additional Advance Shipment Information

Shipments should arrive between Monday, February 3, 2025 and Friday, February 28, 2025

All shipments received outside these dates will be subject to a 25% late fee

Warehouse receiving hours are M-F, 8am-4pm.

Shipments that arrive at the warehouse after Friday, February 28, 2025 cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking of late shipments.

Direct Shipments

Hyatt Regency Jacksonville
225 East Coastline Drive
Jacksonville, FL 32202
Additional Direct Shipment Information

Direct shipments will be accepted on Tuesday, March 4, 2025

Please print the direct shipment labels by clicking on that option in the left hand menu

Receiving only during exhibitor move-in hours

  After the Show

Feel free to contact Red Oak throughout the year for assistance with any trade shows, Special Events, exhibit rentals, installation and dismantle labor, or material storage.
We look forward to serving you in the future!