Important Dates

Advance Freight Receiving Dates:
Monday, February 9, 2026 - Monday, March 9, 2026
Pre-Order Discount Deadline
Wednesday, March 4, 2026
Direct Shipment Receiving begins:
Tuesday, March 10, 2026
Last Day for Direct Shipments
Wednesday, March 11, 2026
Deadline for Outbound Carriers to Check-In
11:00 AM, Thursday, March 12, 2026
Exhibitor Move-In
Monday, March 9, 2026
8am-5pm
Pipe and Drape Set up, Advancved Warehouse Delivery
Tuesday, March 10, 2026
8am-5pm
Direct to show freight move in (Please send BOL in advaned to roger@redoakevents.com).  
Wednesday, March 11, 2026
8am-1pm
Final move in and booth set up
Wednesday, March 11, 2026
1pm-3pm
Exhibit Floor Cleaning
Exhibit Hours
Wednesday, March 11, 2026
3pm-6pm
SHOW FLOOR OPEN
Exhibitor Move-Out
Wednesday, March 11, 2026
6pm-10pm
Empty Crate Return, Direct Carrier Pickup
Thursday, March 12, 2026
8am-Noon
Final carrier pick up, all items not picked up by carrier by this time will be forced on TForce freight. 

  Event Information

Booth Information

Each 10' x 10' booth will be provided with:

  • 8' tall background drape
  • 3' tall side dividers
  • 1 - 6' skirted table
  • 1 - wastebasket
  • 2 - chairs
  • 1 - ID Sign

Show Colors: Black
Drape Color: Black
Booth Carpet: Black
Aisle Carpet: Black

  Shipping Information

Advance Shipments

TForce Freight c/o AWD
10200 McKalla Place, Suite 200
Austin, TX 78758

Additional Advance Shipment Information

Shipments should arrive between Monday, February 9, 2026 and Monday, March 9, 2026

All shipments received outside these dates will be subject to a 25% late fee

Shipments that arrive at the warehouse after Monday, March 9, 2026 cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking of late shipments.

Receving hours are from 9am-3pm, Monday-Friday

Direct Shipments

Kalahari Resorts
3001 Kalahari Blvd
Round Rock, TX 78665
Additional Direct Shipment Information

Direct shipments will be accepted on Tuesday, March 10, 2026

Please print the direct shipment labels by clicking on that option in the left hand menu

Receiving only during exhibitor move-in hours, see schedule above for hours

  After the Show

Feel free to contact Red Oak throughout the year for assistance with any trade shows, Special Events, exhibit rentals, installation and dismantle labor, or material storage.
We look forward to serving you in the future!