Red Oak Meetings & Events

Important Dates


Pre-Order Discount Deadline: Monday, October 12, 2026
Direct Shipment Receiving begins:: Monday, October 12, 2026
Last Day for Direct Shipments: Monday, October 19, 2026
Deadline for Outbound Carriers to Check-In: 6:00 PM, Wednesday, October 21, 2026

Exhibitor Move-In

Monday, October 19, 2026

9:00am - 1:00pm

Sabal (D) Ballroom

Exhibit Hours

Monday, October 19, 2026

1:00pm - 5:00pm

Partner Pavilion Preview (Silver sponsors and above)

Monday, October 19, 2026 6:00pm - 9:00pm Welcome Reception (Poker Run for participarting sponsors)

Tuesday, October 20, 2026

7:00am - 4:00pm

Partner Pavilion Open

Tuesday, October 20, 2026 7:00pm - 9:00pm Evening Reception - Platinum Sponsors ONLY

Wednesday, October 21, 2026

7:00am - 4:00pm

Partner Pavilion Open

Exhibitor Move-Out

Wednesday, October 21, 2026

4:00pm - 6:00pm

Breakdown

Wednesday, October 21, 2026 7:00pm - 8:30pm Awards Night - Diamond Sponsors ONLY

Event Information

Booth Information

Each booth will be provided with:

8' tall background drape
3' tall side dividers
1 - 6' skirted table
1 - wastebasket
2 - chairs
1 - ID Sign

Show Colors: Black

Drape Color: Black

Booth Carpet: Hotel Carpet

Aisle Carpet: Hotel Carpet

Shipping Information

Direct Shipments

HOLD FOR (Your Name), COMPANY Name and Arrival Date
Hilton Orlando Lake Buena Vista Palace
1900 E Buena Vista Dr
Lake Buena Vista, FL 32830

Additional Direct Shipment Information
Direct shipments will be accepted on Monday, October 12, 2026

Please print the direct shipment labels by clicking on that option in the left hand menu

Receiving only during exhibitor move-in hours

After the Show

Feel free to contact Red Oak throughout the year for assistance with any trade shows, Special Events, exhibit rentals, installation and dismantle labor, or material storage.
We look forward to serving you in the future!

Apex Summit

October 19 - 21, 2026